Billing Software for Contractors

Your a Contractor. You turn your customer's ideas into a solid plan and execute it from start to finish by hiring subcontractors to complete each special component of the project. Your bring industry knowledge and peace of mind to your customers, but can't forget to get paid for your services.

Why not let Paycadence help your contracting business accept payments?

  • Hourly
  • Unit Based Pricing
  • Fixed Price
  • Ongoing Monthly Contracts
  • Invoicing
  • Deposits
  • Client Management

Sample Use Case

Bob has worked as an Independent Contractor for almost 30 years now. Up until a couple weeks ago he collected payments from his customers the old fashioned way. He would use Microsoft Word to create an invoice and then mail it to the customer. After a couple weeks (if they remembered) he would receive a check in the mail from them, which he then would drive to the bank to deposit.

Bob keeps a spreadsheet of all outstanding invoices and then goes through it each week, calling clients with late payments and reminding them to pay. By his calculations, he would typically lose 6 hours each week billing and processing payments.

That was until recently, when a friend told him to try Paycadence. Now, Bob has significantly reduced his time collecting payments and has more time to spend with his family.

Down Payments

Bob takes on several projects each month. For most projects Bob requires a down payment from his client in order to start working on the job. After the client approves Bob's estimate for a project, he uses Paycadence to send his client an invoice for the amount of the deposit. The client receives an email with the amount they owe and a custom note from Bob. When the client is ready to make the down payment, they click a link in their email which takes them to a secure invoice payment form hosted on Paycadence.


If it is a new client for Bob, they enter their credit card number in a secure and mobile friendly form and then click the pay button. If they are one of Bob's previous clients, their saved card info is already available as a payment option so that they don't have to spend time finding their wallet and retyping their card information. In either case the payment is securely processed by Paycadence via Stripe. The customer then receives an emailed receipt from Paycadence and Bob can see that the invoice is paid and can go ahead and start the client's project.

Payment Plans

For some clients with larger Projects, Bob puts them on a payment plan. Plans are completely customizable anywhere from daily to annually and everything in between. Bob can either sign his client up for the plan himself, or create a custom sign up form in Paycadence and send the link to his client for them to sign up on their own. Once his customer is on a payment plan, their payment method will be automatically charged on each of the chosen interval dates. Bob can setup simple retry logic so that failed charge attempts are attempted again later. Bob can also look in his Paycadence account and filter his recurring payments based on status. This will allow him to easily see if any of his clients are behind on their payments.

Paycadence's recurring payment system works out great for Bob, especially since a large portion of his residual income comes from offering payment plans to his customers. Bob offers monthly, quarterly, and yearly plans and is able to manage all of them through Paycadence.

Virtual Terminal

Sometimes Bob needs to collect payments on site. This is no problem for Bob. He uses a USB Card Swiper to run the customer's card while they are sitting across the desk from him. After he runs the card, the info is added directly to the payment form, then Bob just needs to click submit to finalize the payment.